Various policy documents are to come here. Employees can find many inside Workplace by clicking on the book in the main menu (Knowledge Library).

The documents are published in another thread for information and reuse by other state and local government institutions, if there is any use. If you find this useful, please let us know. It makes us happy, because that's how we know that our work has been useful to someone else.

Strategy 2020–23

The organization's current policy was approved in October 2020 and will expire in 2023.

You can see the settlement of the policy for 2021 in that year's annual report.

Procurement policy

The goal of procurement management is to provide the products and services that the Vestfjörður Health Foundation needs, at the right time, at the most cost-effective price and that meet the set requirements.

The procurement policy is set with both planning and efficiency considerations in mind, to articulate important points related to interest relationships and to meet certain requirements related to green steps and environmental issues in general.

The location of the bearings is omitted from the document published here.

The policy was approved in May 2022.

Equality policy and plan

The main focuses in equality issues are:

  1. The Vestfjörður Health Institute is a workplace where all individuals, regardless of gender, have equal opportunities to work, and emphasis is placed on not classifying certain jobs as separate men's or women's jobs.
  2. Vestfjörður Health Institute pays women and men equal wages and the same conditions for work of equal value.
  3. The Vestfjörður Health Institute is a workplace where staff can balance work and family life. The Vestfjörður Health Center promotes a balance between family and professional life.
  4. Bullying, prejudice, gender-based or sexual harassment is not tolerated at the Vestfjörður Health Institute.
  5. At Vestfjörður Health Institute, care is taken to ensure that all individuals, regardless of gender, have the same opportunities
    for career development, learning and education.

The Vestfjörður Health Institute was among those who received recognition from the Balance in the years 2020 and 2021.

Human resources policy

Human resources policy was approved by the Executive Board on January 4, 2022.

The aim of the policy is to summarize the guiding principles and the actions that must be taken to achieve the stated goals.

The Vestfjörður Health Institute is an interesting and sought-after workplace that is friendly to its employees. The organization employs a responsible, coordinated, positive and ambitious group of employees who look forward to coming to work and doing their best. The Vestfjörður Health Institute is made up of qualified and enthusiastic staff who practice purposeful and high-quality work practices in the spirit of equality.

Privacy policy

The privacy policy is written with the General Data Protection Regulation (GDPR) in mind. It was updated in March 2021 and is maintained by a privacy officer.

Document policy

In the first part of 2022, a case file, meeting system and negotiation system will be implemented at the Vestfjörður Health Institute. A case key sent for approval by the National Archives is included in this work. Implementation is also ongoing of Microsoft solutions according to state contract.

This document does not deal with medical devices, but they are subject to quite different laws and regulations, and are subject to fixed restrictions.

Our guiding principle is that the documents and data of the Vestfjörður Institute of Health are
reliable, accessible and securely stored.

In the questionnaire surveys of the National Archives in recent years, the Norwegian Health Authority has
Vestfjörður received zero points on the scale of document management maturity. The aim of this strategy, as outlined in the institution's strategy 2020–23, is to achieve maturity level 2 as defined by the National Archives. Also, document policy is part of six quality systems that aim to be completed by 2022.

Policy and response plan against bullying, sexual and gender-based harassment and violence

At the Vestfjörður Health Institute, the emphasis is on a good work ethic, where there is trust, confidentiality, equality and openness between all employees. Employees must cultivate politeness and tact in their behavior and show each other due respect and a positive attitude.

The policy is valid from January 2019.

Rules on procedures for informing employees about violations of the law or other reprehensible conduct

Employees of the Vestfjörður Health Institute are permitted to report information or share data in good faith about violations of the law or other reprehensible behavior in the institution's activities to parties within the scope of the organization that can contribute to the cessation or response to the illegal or reprehensible behavior or to the police authorities or other relevant public regulators, for example the Parliamentary Ombudsman, the State Auditor and the Labor Inspectorate.

Adopted in its current form on March 15, 2022, but effectively entered into force in January 2021.

Environmental and climate policy

The Vestfjörður Health Institute keeps the negative environmental impact of its activities to a minimum. For this, it uses the Environmental Agency's green steps as an action plan. The aim is to achieve three green steps by the end of 2023, as stated in the Westfjords Health Institute's Strategy 2020–23. Although the organization's strategy for 2024 is not available, it is assumed here that the 4th step will be achieved that year. Greenhouse gas emissions must be lower at the end of 2024 than they were in 2021.

With the environmental and climate policy, an environmental committee is also established, which has the task for the time being of directing that the organization takes green steps.

Contingency plans

The response plan (group accident plan) for the northern region is valid from October 2023

The response plan (group disaster plan) for the southern region is valid from September 19, 2023.

Presence policy

An attendance policy is intended to create a good working environment that encourages increased presence at the workplace, prevents people from having to leave work and reduces absenteeism. The attendance policy is also intended to guide and shape the attitude of managers and staff towards sickness absence and to promote the emphasis that the workplace is important for the well-being and well-being of people.

The valid attendance policy is from November 2019.

Updated October 4, 2023 (GÓ)

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